The Everything vs ChatGPT Business
Prices and features checked 2026-11-13
ChatGPT Business, formerly ChatGPT Team, is the tool most people have already tried. The question is whether that breadth gets your jobs finished.
At a glance
| The Everything | ChatGPT Business | |
|---|---|---|
| Best at | Finishing set business jobs in Microsoft 365 and your business apps | A bit of everything: writing, analysis, voice, coding, agents |
| Where you use it | Teams, text from your phone, Office add-ins, a Windows agent | ChatGPT itself, with ChatGPT Work and Codex |
| Taking actions | Sends, books, files and enters into Xero; asks before anything important goes out | Draft, write and share actions, with permission levels from “Always ask” to “Never ask” |
| Email and calendar | Outlook and Outlook Calendar, including shared mailboxes | Sending email and booking meetings not specifically confirmed |
| Schedules | Morning brief, follow-ups, review requests | Tasks at a set time or on a recurring schedule |
| Xero and trade software | Xero, Trak, ServiceM8, Tradify, Scoro, D-Tools Cloud live | Not listed; plugins and MCP hooks documented |
| Admin | Scoped Microsoft 365 permissions, audit logging | SAML SSO and MFA; no SCIM or custom roles on Business |
| Price | A$400/month + GST per company | US$20 per user/month annual, US$25 monthly; from 2 users |
Where ChatGPT Business is better
Breadth. ChatGPT is a strong general-purpose tool. One seat covers writing, analysis, voice and coding through Codex. If your team wants one AI for whatever comes up, it's hard to beat.
Goal-driven agents. OpenAI describes ChatGPT Work as “give it a goal… complete the work”. Its documentation lists action types for drafting, writing records in connected systems and sharing or sending, with app permissions you can set from “Always ask” through “Important actions” to “Never ask”.
Scheduling. Tasks can start at a future time or on a recurring schedule, without anyone kicking off each run. The business page also mentions scheduling tasks together.
Familiarity. Many staff will already know how it works, so there's less to teach.
Cost for small teams. Five users cost US$100 a month on annual billing.
OpenAI also has a Business Premium seat, with no five-hour limit and access to Dots, its always-on agents, in eligible markets. We couldn't confirm the Premium seat price from an official page.
Where The Everything is different
It's built around the jobs, not a blank box. ChatGPT is open-ended: you describe the goal and set up what it can reach. The Everything comes ready for specific business work. It triages the inbox and drafts replies, books and moves meetings in Outlook Calendar, sends requests for quotes and compares them, records bills in Xero, sends a morning brief and runs follow-ups and review requests.
Integrations that are already there. Xero, Trak, ServiceM8, Tradify, Scoro, D-Tools Cloud, SharePoint, Planner and Shifts are live. ChatGPT can reach other systems through plugins and MCP hooks, but someone has to find or build them.
Confirmed email and calendar actions. The Everything sends and books through Outlook. For ChatGPT Business, we couldn't confirm sending email or booking meetings specifically from OpenAI's pages.
Lives where your team already is. It works inside Microsoft Teams, and you can text it from your phone. There's no new app for staff to learn.
One price. A$400 a month + GST covers the whole company, however many people use it.
Price for 1, 5, 15 and 40 people
Monthly cost. ChatGPT Business is priced in US dollars before tax; we couldn't confirm an Australian dollar price, so we haven't converted it. The Everything is in Australian dollars, plus GST.
| People | The Everything (A$, + GST) | ChatGPT Business, annual (US$20/user) | ChatGPT Business, monthly (US$25/user) |
|---|---|---|---|
| 1 | A$400 | Not available (starts at 2 users; 2 users US$40) | Not available (2 users US$50) |
| 5 | A$400 | US$100 | US$125 |
| 15 | A$400 | US$300 | US$375 |
| 40 | A$400 | US$800 | US$1,000 |
These use the standard Business seat. Business Premium seats cost more, but we couldn't confirm their price. We also couldn't confirm a maximum number of seats for Business. For one person, OpenAI's individual plans are the route; we haven't priced them here. All four products are side by side in pricing compared.
Which one to choose
Choose ChatGPT Business if…
you want one flexible AI for writing, analysis, voice and the odd bit of code; your team already knows ChatGPT; you're happy to set up agents and plugins; or you're a small team keeping costs low.
Choose The Everything if…
you're on Microsoft 365; you want inbox, calendar, Xero and job-software tasks finished without building anything; you want it to ask before important things go out; or your headcount makes per-user pricing expensive.
Not sure which side of the line you're on? Read AI assistant vs AI that automates, or go back to the full comparison.
Questions people ask
Can ChatGPT Business send emails for me?
OpenAI's documentation lists draft, write and share or send actions with permission levels, but we couldn't confirm email sending specifically for ChatGPT Business from an official page. The Everything sends through Outlook and asks before anything important goes out.
Is ChatGPT Business the same as ChatGPT Team?
Yes. ChatGPT Business is the plan formerly called ChatGPT Team.
How much does ChatGPT Business cost?
US$20 per user a month on annual billing, or US$25 billed monthly, starting at 2 users. We couldn't confirm an Australian dollar price or the price of Business Premium seats.
Does ChatGPT Business work with Xero?
Xero isn't a listed built-in integration on the pages we checked. ChatGPT supports plugins and MCP hooks, so a connection could be set up. The Everything lists Xero as a live integration.
Does either train AI models on my business data?
OpenAI says it doesn't train on business data by default. The Everything says your data is never used to train AI models, though its AI processing runs on Azure OpenAI and OpenAI.
See whether it does your jobs
The Everything has a 14-day free trial, with no credit card. After that it's $400 AUD a month + GST for the whole company, with unlimited users.
Try The Everything free